Category Archives: Best Practices

Disconnect between EI insurable earnings and hours for statutory holidays

Employment standards drive what employees must be paid for statutory holidays – either for entitlement to the holiday itself or for actual work on the holiday. Every employment standards jurisdiction in Canada requires that statutory holiday pay, the entitlement to … Continue reading

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When does employment end – What is employment versus other income?

A number of recent postings to Canadian HR and payroll related LinkedIn groups, have raised questions about classifying earnings as either income from employment (wages in lieu of notice) or as other income (retiring allowance). In part, these postings also … Continue reading

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The risks of treating employees as self-employed contractors

The CBC reported this week that Shaw Communications was found to have broken the federal Canada Labour Code, in relation to two persons who formerly worked at one of its smaller Vancouver business units. The business unit treated the two … Continue reading

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Which province has jurisdiction over this work?

Brent is an Ontario resident. His employer is incorporated under the Canada Corporations Act and carries on business in most provinces across Canada. The employer is provincially regulated, for employment standards purposes. Brent normally works out of the employer’s Ottawa … Continue reading

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Best Practices for Payroll Interfaces

The poet John Donne famously wrote that “No man is an Island”. The same is true for payroll. Payroll often requires employee-related data from, or passes employee-related results on to, other applications, such as time and attendance or the General … Continue reading

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Changing payroll frequency may impact CPP contributions

There is no greater change in payroll than a change in payroll frequency, so changes that affect how and when employees get paid must be handled with special care. Mid-year changes in payroll frequency can affect the amount of CPP … Continue reading

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Principles of HR/Payroll system design

HR and payroll are linked together by the transactions that mark an employee’s history with the employer. Some of these transactions relate to changes in employees status, while others affect the earnings and deductions required in payroll. If HR and … Continue reading

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The risk of overpaying no longer active employees

Kimberley Orszulak, an HR administrator with Pattison Outdoor, asked the following on LinkedIn: How do you control the risk of overpaying an employee who has left the company as a result of a resignation/unpaid leave and where the managers may … Continue reading

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