Category Archives: Best Practices

What HR needs to know about EI

Payroll primarily experiences Employment Insurance as a series of source deduction and reporting requirements. However, EI is also an employee benefit plan, in much the same way that WCB coverage and employer-sponsored disability plans are other types of employee benefit … Continue reading

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HRIS/Payroll strategic decision making

It’s a given that an HR or payroll system has to satisfy your organization’s requirements. After all, there’s really very little point in continued use of a system that doesn’t meet those needs. But there’s generally more to it than … Continue reading

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Before you start looking for a new HRIS/payroll system

Like many other things, finding a new HRIS or payroll system should be a carefully managed process. This process, however, doesn’t start with preparing and issuing an RFP. Rather, the place to start, well before opening discussions with potential vendors, … Continue reading

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An update on the 2012 federal budget drop of SIN cards

In 2012, I wrote about plans to phase out a physical card for Social Insurance Numbers, based on changes introduced in that year’s federal budget. Now, the recently released 2014 edition of the Employers’ Guide, T4001, provides the CRA’s new … Continue reading

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Challenges in Paying Employees by Salary

In payroll, salaries are fixed earnings, paid for the elapse of specific time periods, commonly a pay period, month or year. The defining characteristic of salaries is they don’t depend on how much time is actually worked during these elapsed … Continue reading

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Why you shouldn’t give employees payroll advances

For a small employer or a small payroll department, it can be an awkward situation if employees ask for an advance on their wages. In effect, such request is for an informal, short-term employer loan. However, there are also other … Continue reading

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In Payroll, Numbers are Everything

The primary payroll task is to pay employees accurately and on time. This always involves calculations related to specific time periods. For example, it may be necessary to calculate an hourly rate when salaried employees work overtime. One of these … Continue reading

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Employers and the right of offset

In contract law, offset is the right to balance one debt against another. For example, if Frank owes Harry $10, and Harry in turn owes Frank $3, Frank can fully repay his debt to Harry by giving him $7. Employers … Continue reading

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The 4 Ways Vacations Are Commonly Paid

Vacation pay is one of those areas in payroll where there are great variations between employers. These include variations in the vacation pay rate, the number of vacation weeks provided, the earnings on which vacation pay is accrued and when … Continue reading

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The payroll register is your friend

If you work in payroll, you probably spend a good deal of time pouring over payroll registers. And the more systems you gain familiarity with, you may come to realize that not every payroll register is the same. So what … Continue reading

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